69% of event planners have found venues based on word-of-mouth recommendations. Any great organizer knows the vast importance of picking the right event location. After all, this will be the foundation of your function’s success!
At a glance
- An event venue is essential if you want your event to be a success and leave a lasting impression on your guests.
- From finding the right emcee to deciding on your event budget, there’s plenty that goes into the event planning process.
- Things like capacity and layout, food and beverage options, and venue facilities can significantly impact your venue selection.
If you want to host a memorable and exquisite evening that will truly wow your attendees, you need to spend plenty of time and effort in selecting an event venue.
Keep reading, and I’ll let you know why choosing the right venue is critical.
See Related: The Difference Between An Emcee And A Host
#1. Why do you need an event venue?
Most event planners already know that they need a venue for any in-person event. That much should already be obvious!
But that question itself might be a bit more in-depth than you realize. Because it’s important to know exactly why finding the perfect venue is so essential.
The right venue will set the tone for the entirety of your event. It should reflect the right atmosphere and convey your message effectively.
Plus, it should have all the details that you need in order to create a memorable experience for your guests.
#2. Why is venue selection so important in the event planning process?
Every event planner knows that event planning is perhaps the most essential part of any function. Without adequate organization, your event is bound to end in disaster.
As a corporate emcee, I’ve played my part in my fair share of corporate events. And, let me tell you, there’s a big difference between events that had a lengthy planning process and those that had less.
(Keep in mind that when it comes to picking a venue and planning your event, you cannot do without a fantastic master of ceremonies. The right speaker will help keep your event on track and keep your guests entertained, no matter where your venue might be!)
#3. Things you should consider when picking an event venue
Understanding the importance of finding a venue for your next event is only part of it. Now comes the more challenging part.
Picking a venue might be easier said than done. Because you need to be sure that any event space you book has all of the things you’re looking for.
Capacity and layout
Here’s the most basic aspect when it comes to picking event venues. You need to be sure that the place you pick can hold all of your guests!
If you don’t provide adequate space, the healthy flow of the event is sure to be stifled, and your guests will be anything but comfortable. However, if you opt for too much space, the event will feel rather empty and off-putting.
Location and accessibility
It’s important to keep your guests in mind when finding a space for your upcoming event. Find a venue that is in a convenient location for your attendees so that it won’t be a hassle for them to attend.
Also, be sure your venue’s location has ample parking and enough transportation options.
Food and beverage
The best way to keep your guests happy is by keeping them fed and watered! That means incorporating plenty of food and beverage options for your event.
When checking out different venues, make sure you consider the food and beverage options you want to provide for your guests.
Technological capabilities and facilities
Now, let’s get into the nitty-gritty. You likely have a list of requirements that you need to check off at your upcoming site visit. That’s how you’ll know if the venue you’re interested in can satisfy your needs!
Especially if you’re planning on having a virtual or hybrid event, this part is very important.
Be sure that your venue has audio-visual equipment and other event technology, sound systems, and adequate lighting. Don’t forget about extra details like breakout rooms, security personnel, venue staff, and other needed amenities, facilities, or services.
Ensuring your event’s success isn’t a small feat. But with the right venue picked out, you’re well on your way to hosting a memorable event!
Keep Reading: 4 Tips For Holding A Microphone From A Corporate Emcee
Adam Christing has been called “The Tom Brady of emcees.” He has hosted more than 1,000 company meetings, special events, gala celebrations, and more. He is the author of several books and founder of CleanComedians.com. For more event tips, follow Adam Christing on Instagram, Facebook, Pinterest, LinkedIn, and YouTube.