Event Host Job Description: Best Tips & Duties

By April 12, 2022Corporate MC, Post
What Does An Event Host Do

You might think you know everything there is to know about event host responsibilities. But with my years of event experience, I have learned that there’s more to an event host job than just a professional resume.

In fact, I have a couple of edits to the typical event host job description you’d find lying around. So here are some of the event host skills and caveats I have learned that I am excited to now be sharing with you.

See Related: What Does The Master Of Ceremonies Do?

A typical event host job description vs. what an event host job description leaves out

Yes, there are some common skill sets that every event host is asked to embody. But that doesn’t mean you can’t go above and beyond.

Below I have listed out the skills that a typical event host job description skips. Because there are plenty of other skills that can lead to your future success too.

Be confident at the mic

#1. Communication skills

Event hosts may be tasked with hosting special events, corporate events, or sporting events. Just to name a few.

And at each of these events, there may be special requests from kitchen staff to the planning team. From one person in the audience to the head honcho in charge.

Of course, having a positive attitude, ability to communicate, and polite manner are all important qualities for an event host to embody. But it really shouldn’t stop there.

Add on by building rapport with guests and the hospitality team

A good event host knows that building rapport is the best way to create a line of communication. Not just, “So-and-so said this.”

But, “Wow, what a venue! How’d you manage to snag this gem? Oh, and by the way…”

Most jobs will require you to have a high school diploma or bachelor's degree

The first approach surely gets to the point of the matter. But being an event host or corporate emcee is about relating to people.

An event host isn’t merely a messenger

Think about a time you’ve ever dealt with a front desk person. Go on, I’ll wait.

You wanted to have a nice rapport set up with them, right? And not just small talk either.

But a genuine relationship of trust. So that if there was to be an issue later on, you would trust that they’d be responsible for fixing the issue without a moment’s doubt.

That’s the kind of trust you want to inspire as an event host.

#2. Customer service skills

Most people think excellent customer service means taking customer requests. Or being able to answer questions about seating arrangements, emergency protocols, or other concerns in a professional manner.

Be gracious and kind

And of course, all of that is true. But there is something more that an event host can do to make guests feel more like comrades than customers.

Trade customer satisfaction for interpersonal connectivity

As an event host, you’re not there to ask guests to wait long periods of time while putting them on hold. Even if you say it in the most polite way possible.

You’re there to engage, relate, and connect with guests. Even with the organizing team of the event.

Ingenuity always wins

Everyone in the event space can be viewed as a customer. But they should all be treated as friends, colleagues, and human beings first.

Besides, you know how gross it can feel to be viewed simply as a money machine. So don’t subject your event attendees to that feeling.

#3. Directing guests on safety procedures

At the end of every successful event, guests will come away and say, “I knew exactly where the event was going and how we were going to get there.” And that’s thanks to a good event host.

Guests may range from casino patrons to gala attendees

Ticking off safety procedures and protocols should be like menu items on an event host’s to-do list. Because even at parties, guests want to know how the evening will pan out.

Without sacrificing a positive attitude and relaxed atmosphere

That being said, a good master of ceremonies should not present these proceedings in a robotic way. Or leave guests up in the air with only information and no entertainment factor.

Instead, an event host should constantly be creating a positive atmosphere for the event. While still getting business done.

#4. Anticipate problems

Events that go off without a hitch are almost non-existent. And that’s why in the planning phase of an event, an event host and event manager must include anticipating problems as a part of their responsibilities.

Do your research

But it’s one thing to anticipate problems. And another thing to prevent those problems from happening in the first place.

Develop advance contingency plans

Any number of issues could arise at the job. But a prepared event host will already have contingency plans in mind.

After all, they’re responsible for leading business as usual. And all while making sure that the process of the event doesn’t get hindered by any snags.

And take mom’s advice

An event host ought to do their research on the venue, the speakers, and the employees, all before the day of the event. Remember this phrase: failure to prepare is preparation to fail.

You may have heard this one too many times from your mother. But she was onto something.

Bonus: How To Emcee A Meeting

#5. Encourage participation throughout the event

Guest participation is the creme de la creme of events. And a good event host knows how to milk it even further.

Stay calm under pressure

But that’s not to say that an event host should shirk off their other responsibilities in favor of getting the audience interested at any cost. An event host’s duties may always be playing a game of tug-of-war. But good event hosts know how to manage them.

While still honoring the event hosts’ event goals

First and foremost, the company hosting the event is the client. And event hosts should stick to the event goals determined before the day of the job.

Candidates in the audience may unknowingly start to derail a marketing scheme mid-event. Or maybe something in the venue distracts audience members from what the company wants to focus on.

But an event host will know how to turn candidates’ attention back. Because they know how to manage hospitality both in terms of the guests and the company client.

#6. Lead clients through the event with a charming demeanor

There’s no question that one of the main duties of an event emcee is to be charming. But don’t get that confused with making themselves the star of the show. Because there’s a difference between confidence and arrogance.

According to labor statistics and other departments event hosting is becoming an increasingly popular job

Without confusing ego with talent

You could hire the most popular event host in the world. But if they let that get to their heads, then you’re left with an event that’s all about them.

So if you notice that the job seems more like a chance at stardom for the event host, consider it a sign to go in a different direction. A true event host will be a member of the team, not the starring role of the show.

#7. Take guest requests and offer friendly service

Sometimes at events, it can feel like the host has a million different things on their minds. And they probably do.

Use this advice from Adam Christing to be the best event host ever

But they should never give that away. Instead, the interactions you have with a host at events should always feel genuine.

Because listening is the secret sauce to a stellar event host. Trust me.

While genuinely listening to what guests and senior management have to say

An event host’s main purpose should be to enhance the enjoyment of others. That’s what I have always said.

So listening to guests at events to learn what they may be celebrating or who invited them to this function is the first key in connecting to one’s audience. After all, you don’t want your events to have a host who only talks. They should listen too.

Why these important caveats?

These little additions to an otherwise straightforward job description are important. Because being an event host shouldn’t just be a job.

Engage the audience

It should be a genuine person-to-person interaction that makes people feel lighter and happier. Besides, there’s a difference between what an event host does and what an event host should do.

And that should be bringing light to the entire room.

So you can be the best candidate, not just the ideal candidate

Most events require an usher or two to direct traffic amongst the guest list. But being an event host isn’t being an usher, is it?

It’s making the venue your home. And welcoming folks into it.

So you can stand out with your leadership skills

Not everything will be spelled out for you as event host. And that means this job requires that you take initiative.

Follow these event host tips

So prove that you have what it takes to steer the ship to shore. Or out into the open sea, depending on the type of event you’re hosting.

So you can forge relationships beyond the event

There are plenty of opportunities that come with serving as an event host. For starters, the job itself requires that you network.

So if you’re not making a good impression, you’re squashing your chances for future work. There are even relationships to be made with the venue manager and staff.

The bottom line

A good event host takes care of their people. Whether that’s the event organizers or the guests in the room.

Go above and beyondSo if you’re looking for an event host, or looking to become an event host, consider these additional responsibilities as core pillars of what you should be looking for. Or looking to embody. 

Keep Reading: How To Host A Hybrid Event

Adam Christing has been called “The Tom Brady of emcees.” He has hosted more than 1,000 company meetingsspecial eventsgala celebrations, and more. He is the author of several books and founder of CleanComedians.com. For more event tips, follow Adam Christing on InstagramFacebookPinterestLinkedIn, and YouTube.