Roughly 95% of marketers state that in-person events help them achieve their business goals. Hosting an event is a fantastic way to promote your organization’s mission and values while providing genuine fun and enjoyment for the attendees. The real key to your event’s success lies in choosing the perfect event theme and emcee to bring it to life.
- Host a virtual event
- Dress up for a masquerade
- Raise money at a fundraising event
- Have an outdoor music concert
- Host a talent show
With over 25 years of experience, I can assure you that event hosting is not as easy as it seems. It can take countless hours of planning, writing, and rehearsing to bring it all together. The first crucial step for a successful event? Finding the right inspiration.
Keep reading, and I’ll share five of my top event ideas to make your upcoming function a hit!
See Related: 6 Summer Fundraising Ideas From An Event MC
#1. Host A Virtual Event
There are many reasons to host an event. Perhaps you want to bring the community together, or you’re looking to promote a new product.
Regardless of your objectives, finding the right theme for your event is one of the most important steps. You can’t successfully bring your vision to life if you don’t create a solid foundation.
Discovering the perfect event idea can be truly liberating. That’s one of the first steps in making your creative vision a reality.
However, to find the right event, you need to know what your event is all about. Keep reading, and I’ll let you know what I mean.
Tips For Event Planning The Right Way
Any event planner knows that organizing an event is no small feat. And one of the first steps of it all is finding the right idea. After all, this will be what you base the rest of your event planning process on!
Properly analyzing your wants and needs can be difficult. But it’s necessary when you’re narrowing down the right idea.
I’ll use the acronym HOSTING to share seven tips and tricks for putting together the perfect event.
And these things will come in handy when deciding on your event idea!
H – Have A Clear Objective
The most important step in planning and organizing an event is coming up with an objective. It’s hard to see anything through if you don’t quite know what you’re aiming for.
A clear objective is the foundation of a great event. It not only helps you achieve your goals, but it will ensure that the guests have a fantastic time!
Before diving into planning your community or corporate event, define the specific objectives you want to achieve.
Are you aiming to launch a new product? Or perhaps you want to foster team-building among your employees?
Having a clear objective will guide your decision-making throughout the planning process. And this will then help you create an event that aligns with your goals!
O – Organize A Detailed Plan
A successful corporate event requires careful and thorough planning. You can’t prepare the bare minimum and then expect to host a killer event.
If you want to treat your guests to a truly remarkable event, you need to plan for it. And though this process can be lengthy and meticulous, it’s something you really can’t overlook.
You should start by creating a comprehensive event plan that includes basic things like a timeline, budget, and task list. It would also help to break down the plan into manageable steps.
Don’t forget to assign responsibilities to different team members or volunteers. After all, it takes an army!
Lastly, don’t forget to regularly review and update the plan to ensure everything stays on track.
S – Select A Suitable Venue
There are plenty of things to do before the event takes place. And you likely are busy juggling everything from vendors to different themes.
However, one of the most important aspects of event planning is picking out a suitable venue. You should consider factors such as the event’s size and location when trying to find the right place to host your event.
It’s important to note that the choice of venue plays a significant role in the success of your event.
Don’t forget to take into account things like accessibility and the facilities and amenities available at an event before making a firm decision.
It’s a good idea to visit potential venues to assess them. You should also negotiate favorable terms for your needs!
Ensure the venue you’re interested in reflects the desired ambiance you want for your event. In addition to having the needed amenities, facilities, or equipment you need, it should just have the feel that you’re looking for!
T – Tailor To Your Audience
Understanding your target audience is crucial for creating an engaging and relevant event experience. The feedback from your guests will quite often make or break your event.
And if they didn’t have a good time, your event might have just flopped!
Before hosting your event, you should research the demographics, preferences, and expectations of your attendees. You need to know who will be walking through the venue doors.
That way, you can give the people what they want!
I – Involve Your Listeners
Your guests are coming to your event in hopes of being wowed. And one great way to do that is to incorporate plenty of interactive sessions, keynote speakers, or fun activities in your event.
You should utilize plenty of humor and comedy in your event in order to keep people entertained! This is the best way to encourage audience participation.
By hiring an excellent master of ceremonies, you’ll be able to provide top-tier entertainment and content to your event attendees. Whether you want a corporate comedian or a magician, finding the right speaker for your event will help ensure its success.
N – Network And Collaborate
Oftentimes, people attend events in hopes of benefiting from some networking. And corporate events can offer excellent networking opportunities for attendees.
Whether or not your hosting a more professional event, don’t forget to provide opportunities for your guests to mingle, network, and collaborate. They deserve to have a chance to be their best selves!
You can include things like ice-breaker sessions, interactive workshops, and networking breaks for your attendees. This will help people connect and exchange ideas in a fun and comfortable environment.
G – Gather The Professionalsaf
Hosting a community event can be a complex undertaking. And often, your event will host other professionals as a way to provide more insight to your guests.
Whether you want to hire experienced event planners or you’re looking to host a well-known keynote speaker, professionals can help elevate your event.
For example, professional caterers can provide high-quality food and beverage options, which would be quite a step up from a few cheese and pepperoni pizzas.
One Of The Best Event Ideas Year-Round
Now that you know what you want for your event, it’s time to bring it to life. And one great idea for any fun event is to host it online!
Virtual events took off during the Covid-19 pandemic and have since remained a viable and popular way to bring people together. Hosting community events online can bring some amazing benefits that you wouldn’t be able to enjoy if you hosted a traditional in-person event.
To start with, virtual events allow more people to attend, even if they live on other sides of the world.
There are also so many fun activities that are easy to carry out by hosting community events virtually!
Lastly, an online event can help you save money. In fact, the average in-person event is almost 50% more costly than an average virtual one. That’s some major savings!
There are many different ways you can host a community event virtually. But it’s a great place to start!
#2. Dress Up For A Masquerade
Community events can either be sophisticated affairs, laid-back functions, or somewhere in between. And sometimes, people just want a great excuse to dress up and look their best!
A masquerade can be a fun, lighthearted, and memorable event for everyone involved. It allows people to amuse themselves by trying on a new identity by wearing silly costumes or mysterious masks.
You can dress this event up or down however you’d like. Whether you want it to be a black-tie affair or a make-your-own-costume sort of deal, it’s a great idea for any community event.
Plus, they make for a great Halloween party!
#3. Raise Money At A Charity Event
Perhaps you’re getting ready to host an event for charity. Fundraising events are popular ways to raise awareness and funds for a cause while entertaining a crowd.
Events for charity are great ways to bring people together for a good cause. Community events for charity are also often focused on social activities and group involvement.
In the case of hosting a fundraising community event, it’s even more important than ever to have a plan in place! That way, you can reach your fundraising revenue goals.
Do you want some extra ideas for hosting that perfect charity community event? Here are some more!
- Introduce a potential couple at a charity date auction
- Raise money for a good cause at a casino night fundraiser
- Sell items or services at a charity silent auction
- Organize a community-wide donation drive
#4. Have An Outdoor Music Concert
In the summer months, you should take advantage of the warmer weather to host some events outdoors. After all, Mother Nature has some of the best venues out there.
There’s nothing quite like some good music to bring people together. An outdoor music concert not only promotes some good vibes, but it also can give your guests a much-needed chance to let their hair down!
You can hire local bands or musicians to be the prime entertainment, and event set up a dance floor for people to get crazy (but not too crazy)
#5. Host A Talent Show
Everyone had some secret talents that they might be looking for a chance to show off. And whether your event is geared toward kids, teens, or adults, a talent event can keep people entertained in a fun and relaxed environment!
One of the best parts of talent shows is their inclusivity. Regardless if someone is a skilled gymnast or can hit some high notes, having average people perform at the same event will let the audience enjoy all sorts of different acts.
Just be sure to create a sign-up sheet beforehand so everyone has time to get their ducks in a row!
Pulling off a successful event is all about seeing through the perfect idea. Whether you want to host a black-tie corporate event or a laid-back community event, finding the right inspiration is what will help ensure your event’s success!
Keep Reading: What Are The Duties & Responsibilities Of An Emcee?
Adam Christing has been called “The Tom Brady of emcees.” He has hosted more than 1,000 company meetings, special events, gala celebrations, and more. He is the author of several books and founder of CleanComedians.com. For more event tips, follow Adam Christing on Instagram, Facebook, Pinterest, LinkedIn, and YouTube.